June Board Meeting

1. Introductions:
   • We began the meeting with member introductions.
   • Currently, we have 70 contributing members out of 500 eligible households.
2. Agenda for the Coming Year:
   • We discussed the agenda for the upcoming year and made the following decisions:
     • The first public meeting will take place on August 9.
     • Registration for committee volunteers will be open, including roles for grounds, social activities (welcoming, yard sale), newsletter distribution, and community ambassadors.
     • We have also opened the acceptance period for long-term agenda suggestions, which include reintroducing the Welcome committee, community trails restoration, and community social events.
     • The membership drive will be held in the month of October.
     • The end-of-year (EOY) vote on the long-term agenda is scheduled for October 18.
3. Communications:
   • We discussed the communication channels and decided on the following:
     • Neighborhood watch County emails will be sent out to the mailing list for all subscribers. We will reach out to block captains to convert their individual mailing groups.
     • Board communications will be sent out to the member mailing list.
4. Open Floor:
   • During the open floor discussion, the following items were addressed:
     • It was suggested to replace the fallen sign at Shoreham, and a community member has offered to build a wooden sign for the cost of materials.
     • The treasurer position will have a term of 1 or 2 years to increase visibility into the community finances.
     • Old financial receipts will be discarded after being digitized.
     • The focus for the first year will be on increasing awareness and new membership, with an emphasis on reintroducing the welcoming committee.

Action Items: Based on the meeting discussions, the following action items were identified:

• Purchase extra billboards for the entrances.
• Reduce membership dues to $20.
• Replace the sign at Shoreham.
• Focus on reintroducing the welcoming committee.
• Digitize and discard old receipts.
• Schedule the next meeting in 2 weeks (July 12) for board members only.
• Consider a membership drive, and define desired outcomes, action items, and communication plans.

Additional Points for Future Action: In addition, we have noted the following points for future consideration and action:

• Request members to submit concerns or ideas ahead of time to keep floor discussions succinct.
• Add dropboxes to the billboards and WRA entrance for paper distribution flyers.
• Make the treasurer position a one-year term.
• Create a registration form for new members.
• Consider changing the title from "Neighborhood Watch" to "Neighborhood Ambassadors."